The Toronto Saracens Annual General Meeting 2021, will take place on March 15, 2021 at 6:30pm EST. The details for the online Zoom meeting will be sent to Members in advance of the meeting. Keep a lookout on your emails members! Reminder that you must send in your proxies (if applicable) 7 days in advance via email. Additional details found in the calendar. See ye there!
I hope you are all safe and well and ready to make some decisions!
You will all know by now that we are holding an extraordinary general meeting to discuss Fletcher’s Fields. We have sent out e-mails to over 600 people who are members or have been members of the Saracens over the past few decades. If you know someone who did not receive the official notice for this meeting, please ask them to e-mail their contact details to our Recruitment Director, Sara Canini, at firstname.lastname@example.org.
Unfortunately, we cannot be together in person so our meeting will be held on Zoom at 7:30pm on Wednesday 13th May. The meeting will consist of several short presentations by members of the club, followed by a period for questions and then a vote. The votes will be counted and the results announced at the end of the meeting. The Saracens executive and board, and members of our team searching for a new home, are working on preparing the material that will be presented at the meeting. The executive will meet on Wednesday of this week to finalise the agenda and we will send out the details by Friday 1st May. These details will include the agenda, the speakers, the motion(s) to be voted on, financial information about Fletcher’s Fields and other documentation you can review prior to the meeting.
The outcome of the meeting will have an enormous impact on our club. We have called Fletcher’s home for decades and we need to carefully consider our options and the ramifications of any decisions we make. Whichever way we vote, there will be big changes.
We need as many Saracens as possible to be involved in this meeting, to learn about how we came to this point, to understand our options going forward, and to vote on the future of our club. If you are not a member already, please apply today. The last date we can accept applications is 6th May. We are following the Saracens Constitution very closely to make sure we do everything right!
We need a week before the meeting to verify contact details, obtain executive approval, send out a confirmation e-mail and add the member to our invitation list for the meeting and to our distribution list for voting. This will ensure our meeting and the voting goes smoothly. You can join our club directly by clicking on the link below or you can join TSAF, our alumni association, who will forward your application. Membership will give you access to all the material, a voice at the meeting and a vote on our future. Please act today! Join us in building a better club for everyone.
Hope everyone and their families are doing well.
As everyone knows, our rugby season has been postponed, probably until the Fall. Unfortunately, our costs have not, and we have several bills to pay. Our Executive has reworked the budget and eliminated most of our costs but there are some that are unavoidable. The largest of these is for Fletchers Fields: we will actually need to spend more money on Fletchers this year because income from sponsorships, gate money and bar sales will be significantly reduced, and the shortfall must be made up by the owner clubs. The Saracens must pay these bills or we will lose our ability to influence the potential sale of the property. We estimate that our expenses this year will be about $18,000, mostly to Fletchers.
The Saracens income comes from dues, social events and sponsorships. April is the month when we normally pay our dues to the club. This allows the Saracens to have funds available to pay for upcoming expenses. This year is no exception: the Saracens need your support this month.
Our Executive has come up with a plan that we can all work with:Dues will be split into two payments.
The first payment of $60 is due now and will help us pay our bills.
The second payment is the balance of the regular dues amount ($415 for senior players) and is payable before you play your first game.
If the season is cancelled, the second payment will be waived.
If our season is really short, the second payment will be reduced from the regular amount.
Saracens who make the first payment will be considered ‘paid in full’ until the second payment is due.
Point 6 above is very important. The Saracens have called an extraordinary general meeting (EGM) to discuss and vote on the proposal to sell Fletcher’s Fields. If you are a member in good standing, you will be able to attend and vote on this issue.
I ask that you all renew your membership in the Saracens by sending $60 via e-transfer to Treasurer@torontosaracens.com with a password of ‘saracens’. This will help us out in a difficult year and give you a say in the future of our club.
Vice President, Finance
Toronto Saracens Rugby Club
Information regarding the next AGM:
January 15th, 2020
The Leaside Pub, 190 Laird Dr, East York, ON M4G 3W2
More details to be announced.
As pub crawl is fast approaching, we figure it’s about time to end the suspense and give you all a chance to get a head start on your costume.
This year’s theme is “Around the World”. Dress in your best backpacker outfit as you will be a world class traveler Saturday night. Our walking pub crawl will bring us to many bars throughout the night, each representing different countries. You all will be traveling experts as you mange your way through the “countries”, experiencing the authentic drinks of that nation.
World maps will be distributed before departure allowing you to keep track of the countries you visited and the exotic drinks you’ve tried.
This will be the trip of a life time, so don’t miss out!
Date: June 15, 2019
Starting Location: Bangarang – 552 College St.
Theme: “Around the World – Backpacker Edition”
May 11th will be the annual awards dinner. This is the time to drink and celebrate with your mates. The location will be announced shortly!